For small federal contractors and grant recipients. We track your fringe, overhead and G&A rates every month, prepare your annual incurred cost submission (ICS), and draft your grant reports. You certify your own submission. We prepare it.
AI does the first draft. A person reviews every schedule and report before you see it. You review, certify and submit.
Send us your general ledger, timesheets and contract or award list each month. QuickBooks, Xero or spreadsheet exports are fine.
We map accounts to cost pools, compute rates, and flag unallowable or questionable costs. A reviewer checks every number.
You get the finished schedules and reports with notes. You review, sign the certification and submit. You stay the certifying party.
E-Rate is the federal program, run by USAC for the FCC, that discounts internet, Wi-Fi and network equipment for eligible schools. That includes private nonprofit schools.
We prepare the filing for you. Your school signs every USAC form and submits it.
We prepare the filing. Your school signs and submits it.
We're not a CPA firm and don't provide audit opinions or legal advice.
Fringe, overhead and G&A pools and bases computed every month, year to date, with unallowable costs (FAR 31.205) pulled out.
Each month we compare actual rates with the provisional billing rates on your invoices, so you can request an adjustment before year end instead of after.
The incurred cost submission schedules (DCAA's ICE model format) drafted from the same data, ready for your review and certification. Due six months after your fiscal year end.
Fictional company: Example Engineering LLC, fiscal year ending Dec 31, 2025, three cost-type contracts. Not a real client.
| Cost pool | Pool $ | Allocation base | Base $ | Actual rate | Provisional rate | Flag |
|---|---|---|---|---|---|---|
| Fringe | 448,000 | Total labor (direct 1,200,000 + indirect 400,000) | 1,600,000 | 28.0% | 27.0% | Under-billing 1.0 pt |
| Overhead | 540,000 | Direct labor | 1,200,000 | 45.0% | 48.0% | Over-billing 3.0 pts, consider adjusting |
| G&A | 390,000 | Total cost input (DL 1,200,000 + fringe on DL 336,000 + OH 540,000 + other direct 524,000) | 2,600,000 | 15.0% | 14.0% | Under-billing 1.0 pt |
| Unallowable costs removed before computing pools: entertainment $6,200 (FAR 31.205-14), lobbying dues share $1,800 (FAR 31.205-22). | ||||||
| Schedule | What it shows | Example result | Status |
|---|---|---|---|
| A | Summary of claimed indirect expenses and rates | Fringe 28.0%, OH 45.0%, G&A 15.0% | Drafted, reviewed |
| B | General & administrative expenses | $390,000 claimed | Drafted, reviewed |
| C | Overhead expenses | $540,000 claimed | Drafted, reviewed |
| H | Direct costs by contract | 3 contracts, $2,060,000 direct costs | Drafted, reviewed |
| I | Cumulative allowable cost by flexibly priced contract | 3 contracts, cumulative to date | Drafted, reviewed |
| Certificate | Certificate of Final Indirect Costs (FAR 52.242-4) | Signed by your officer | Client action: review and certify |
Cash, expenditure, obligation and program income lines drafted from your ledger and drawdown records.
Performance narrative drafts from your activity notes and the award's reporting requirements, with budget-to-actual tables.
Every charge checked against the Uniform Guidance cost principles (Subpart E) and your approved budget before it lands on a report.
Fictional recipient: Example Community Health Org, one $400,000 federal award, report period ending Sep 30, 2026. Not a real client.
| SF-425 line | Amount |
|---|---|
| 10a Cash receipts | 175,000 |
| 10b Cash disbursements | 180,000 |
| 10c Cash on hand (a − b) | −5,000 |
| 10d Total federal funds authorized | 400,000 |
| 10e Federal share of expenditures | 180,000 |
| 10f Federal share of unliquidated obligations | 20,000 |
| 10g Total federal share (e + f) | 200,000 |
| 10h Unobligated balance (d − g) | 200,000 |
plus $1,500 per incurred cost submission
Monthly indirect-rate tracking, provisional billing rate checks, unallowable cost screening, annual ICS prep.
SF-425 drafts, progress report drafts, 2 CFR 200 cost checks and budget-to-actual tracking for each award.
For comparison: CPA firms typically charge about $1,500/mo plus $2,500–4,500 per ICS.
Prices are proposed and may change before launch. No payment is collected on this site.
The work is AI-prepared and human-reviewed. You certify. AI drafts the schedules, rate calculations and reports. A person reviews every one before it reaches you. You remain responsible for your books and for certifying and submitting your incurred cost submission, Certificate of Final Indirect Costs and grant reports. We are not a CPA firm and do not provide audit opinions or legal advice.
Tell us about your contracts or grants. We'll reply by email.